Home Executive Assistant Resume template
Executive Assistant resume template
A clean starting structure with example content grounded in what executive assistants actually do day to day, not generic filler. Download and replace the bracketed placeholders with your own details.
Which resume format should you use?
Reverse chronological
You have a steady work history. This is the format almost every recruiter and ATS expects by default.
Functional
You're changing fields or have gaps in your employment. Leads with skills rather than a job-by-job timeline.
Combination
You're early career or have worked consistently but for only a few employers. Blends a skills summary with a shorter chronological history.
This template uses the reverse chronological format: the one most executive assistants should default to, since most Australian recruiters and ATS software expect it.
Professional summary
Executive Assistant with a track record of managing complex calendars, correspondence and cross-functional projects for senior leaders. Known for discretion, sound judgement and the ability to anticipate what an executive needs before they ask. Comfortable moving between diary management, board-level briefing papers and stakeholder coordination in the same day.
Key skills
- Executive calendar and travel management
- Project coordination
- Data analysis and reporting
- Stakeholder management
- Confidential records and database management
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Outlook calendar management
- Zoom and Microsoft Teams
- Asana or Monday.com for project tracking
- SharePoint document management
- Written communication
- Time and deadline management
Experience: example bullet points
- Managed daily calendars and interstate travel for senior leaders, resolving scheduling conflicts across multiple time zones without disrupting priority meetings
- Drafted board papers, correspondence and executive presentations, reducing leadership's own drafting time and tightening turnaround on urgent requests
- Coordinated a cross-departmental project by liaising between finance, operations and external stakeholders, keeping deliverables on track against agreed milestones
- Prepared market research and competitive intelligence briefings ahead of executive meetings, giving leadership a clear position before walking into the room
- Maintained confidential personnel and financial records, including monthly expense reporting, with consistent accuracy under audit review
Education
Typical pathway is Year 12 completion plus a Certificate III or IV in Business or a Diploma of Business; many Executive Assistants also hold a bachelor degree and build toward the role through several years in administration or office management.
Keywords an ATS is likely to scan for
Applicant tracking systems match your resume against terms in the job ad before a person ever sees it. Only include the ones that actually apply to your experience, but if a term below matches something you've done, use the same wording the job ad uses.
- Executive Assistant
- EA to C-suite
- diary management
- stakeholder engagement
- board papers
- minute taking
- Microsoft Office Suite
- SharePoint
- Asana
- Monday.com
- confidentiality
- expense reporting
- Certificate IV in Business
- corporate governance support
Getting past ATS screening
- Match the specific skills, certifications and terms used in the job ad, not just your own wording for the same thing.
- Keep formatting simple: no tables, text boxes, columns, headers/footers or graphics. Parsers frequently drop content placed in these.
- Submit as .docx or PDF unless the job ad specifies otherwise.
- Use standard section headings (Experience, Education, Skills) rather than creative alternatives.
- List your core skills and technical competencies in their own section so a keyword scan can find them instantly.
This is a starting point, not a guarantee of interviews. Tailor every bullet point to your own real experience and the specific job ad.