Home HR Administrator Resume template
HR Administrator resume template
A clean starting structure with example content grounded in what hr administrators actually do day to day, not generic filler. Download and replace the bracketed placeholders with your own details.
Which resume format should you use?
Reverse chronological
You have a steady work history. This is the format almost every recruiter and ATS expects by default.
Functional
You're changing fields or have gaps in your employment. Leads with skills rather than a job-by-job timeline.
Combination
You're early career or have worked consistently but for only a few employers. Blends a skills summary with a shorter chronological history.
This template uses the reverse chronological format: the one most hr administrators should default to, since most Australian recruiters and ATS software expect it.
Professional summary
HR Administrator with hands-on experience across the employee lifecycle, from contracts and onboarding through to payroll changes and record keeping. Keeps HRIS data clean and audit ready, and acts as the first point of contact for staff questions on pay, leave and entitlements. Works comfortably to Modern Award and National Employment Standards requirements while juggling deadlines from several managers at once.
Key skills
- Employee records and HRIS maintenance
- Employment contract and onboarding documentation
- Payroll processing and payroll variations
- Leave, timesheet and entitlement administration
- Recruitment coordination and interview scheduling
- Compliance and workplace relations reporting
- Award and National Employment Standards interpretation
- Data analysis and reporting in Excel
- Employment Hero
- Xero Payroll
- SAP SuccessFactors
- Workday
- Attention to detail and data accuracy
- Written communication
- Stakeholder management
- Time and deadline management
Experience: example bullet points
- Maintained employee records for a multi-site workforce, keeping position, pay rate and entitlement details current so the fortnightly pay run closed without manual corrections.
- Prepared employment contracts and onboarding packs for new starters, cutting the time from offer acceptance to first day ready from a week to two days.
- Processed payroll changes, leave requests and timesheets each pay cycle, reconciling exceptions before the run was finalised.
- Coordinated recruitment advertising and interview scheduling across a rolling intake of vacancies, keeping candidates and hiring managers informed at every stage.
- Supported workplace relations and compliance reporting by pulling headcount, turnover and leave liability data for monthly management reports.
- Handled first line staff queries on pay, leave accruals and policy, escalating anything needing formal interpretation to an HR advisor.
Education
Certificate IV in Human Resources (BSB40420) or Diploma of Human Resource Management (BSB50320) are the most common qualifications for this role. Many HR Administrators enter with Year 12 and learn the systems on the job, while a Bachelor of Business with a human resource management major is common for people moving towards advisory or management work.
Keywords an ATS is likely to scan for
Applicant tracking systems match your resume against terms in the job ad before a person ever sees it. Only include the ones that actually apply to your experience, but if a term below matches something you've done, use the same wording the job ad uses.
- Fair Work Act 2009
- National Employment Standards
- Modern Awards
- Single Touch Payroll
- Superannuation Guarantee
- Fair Work Ombudsman
- Australian Taxation Office payroll reporting
- Privacy Act 1988
- Australian Privacy Principles
- Workplace Gender Equality Agency reporting
- state and territory WHS legislation
- HRIS
- employment contract
- position description
- onboarding
- offboarding
- leave accruals
- timesheets
- right to work verification
- national police check
- Certificate IV in Human Resources
- AHRI
Getting past ATS screening
- Match the specific skills, certifications and terms used in the job ad, not just your own wording for the same thing.
- Keep formatting simple: no tables, text boxes, columns, headers/footers or graphics. Parsers frequently drop content placed in these.
- Submit as .docx or PDF unless the job ad specifies otherwise.
- Use standard section headings (Experience, Education, Skills) rather than creative alternatives.
- List your core skills and technical competencies in their own section so a keyword scan can find them instantly.
This is a starting point, not a guarantee of interviews. Tailor every bullet point to your own real experience and the specific job ad.